Recruitment Cost Calculator

Cost per hire by level: Entry-level ₹8,000–20,000, Mid-level ₹25,000–60,000, Senior ₹75,000–2,00,000, Leadership ₹2,00,000+. Recruitment agency fees for permanent placement: 8–15% of annual salary. Total hiring process cost including job portal, background check, interview time, and onboarding is typically 2–3x the visible ad spend.

Employee referrals: ₹5,000–15,000 per hire (referral bonus) with 2x better retention, 30% faster onboarding. Naukri/LinkedIn: ₹20,000–60,000 per month subscription for mid-senior roles. Direct walk-in: free but time-consuming for high-volume roles. WhatsApp groups and local community networks: near-zero cost for blue-collar and support roles with high conversion.

Target time-to-fill: entry-level production and support 7–14 days, sales 14–21 days, technical and IT 21–35 days, management 30–60 days. Beyond these targets, candidates accept other offers. Pre-sourcing — building a candidate pipeline before vacancies open — reduces time-to-fill by 30–40% for regularly needed roles.

Structured interviews use the same pre-defined questions for all candidates with standardised scoring rubrics. Research shows they are 2x more predictive of job performance than unstructured conversations. Create 5–7 questions per role covering technical competency, past behaviour using STAR format, and culture fit. Score immediately after each interview to reduce recency bias.

Effective referral programs: ₹5,000–25,000 referral bonus depending on role seniority, paid in two tranches (50% on joining, 50% at 3-month retention), communicate actively via WhatsApp group, recognise top referrers publicly. Track referral-to-hire conversion rate — above 1 in 5 indicates a strong referral culture. Referral hires typically stay 45% longer than external hires.